FotoNotes Blog

renovations and turns

[REPLAY] Webinar: Streamlining Renovations and Turns with FotoNotes

We had a great turn out for our live webinar covering how to streamline renovations and turns using FotoNotes! During the webinar we talked about how SFR companies use FotoNotes to manage the entire process, saving them tremendous amounts of time and money along the way.

We Covered:

-Introduction to FotoNotes Renovation and Turn Management Solution

-Creating room by room line item estimates in the FotoNotes mobile app

-Reviewing estimates and converting to scopes of work in the FotoNotes web app

-Tracking projects, creating punch lists and job completion reports

-Generating reports


Watch the Recording of the Webinar 

If you didn’t get the opportunity to join us, you can still rewatch the recording here and get caught up –>  

renovations and turns

See FotoNotes Estimating in Action

With FotoNotes it’s simple to manage your renovations and turns. Schedule your personalized demo today and have a chance to see the most powerful and easy to use solution in the market. Contact to get started.

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New Features Released for Managing Renovations and Turns


Renovations and turns have officially been made simpler than ever with FotoNotes’ newest features released! 

Managing renovations and turns are some of the most  complicated and cumbersome processes that property managers face.  We’re here to help with a bunch of new features that make these processes faster and easier than ever.

In our latest release, property managers can now:

– Easily get complete, accurate, line item estimates from contractors 

– Review and manage estimates and then turn them into scopes of work with one click

– Track progress, manage punch lists, and perform completion reports

– Generate PDF reports at every step of the process

– Integrate with any other system through our API or our Zapier App

All of this in one platform.

Watch Our Video to see How It Works

See FotoNotes in Action

With FotoNotes it’s simple to manage your renovations and turns. Schedule your personalized demo today and have a chance to see the most powerful and easy to use solution in the market. 


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tenant inspections

How to Conduct Contactless Tenant Inspections During Covid-19

With the COVID-19 pandemic, most customers do not want service providers coming into their homes to conduct inspections. With FotoNotes’ Contactless Inspection Solution, companies in property management, insurance and other industries can have their customers easily complete their own inspections, keep everyone safe and save time and money. 

The Solution for Tenant Inspections

The FotoNotes Resident Inspection Solution will allow you to easily receive verified, tamper-proof inspections directly from the tenants of your properties. With a very intuitive interface, your resident will find it very easy  to conduct their property inspection on their own, and it just takes you 1 minute to send to them! 

Here’s how the solution for FotoNotes’ Contactless Tenant Inspections works.

resident inspections covid


Create your Inspection Form & Send it to Your Residents 

From the FotoNotes web application you  can choose a pre-made inspection template from the FotoNotes inspection form library or easily customize your own form to use. Once it is completed you can email the link to the inspection form directly to any resident straight from the FotoNotes dashboard. 

Your resident will receive an email with instructions and a link to begin the inspection from their mobile device. You can set-up reminder emails as well so that your resident does not forget to take action. Once they open the email and click on the link to get started, the inspection form opens up securely in their mobile web browser, so they won’t even need to download or have to fumble with usernames and passwords or an app to get started.


Completing the Tenant Inspection

Your resident will simply go through the form room by room and answer the required questions that you have created for them. They will take photos of each room and even any objects or areas that need maintenance or repairs. They can add their own comments about each room or individual photo to give you that extra context. It’s that simple! And only takes 5 minutes for them to complete.

The resident can then agree to the terms and conditions and sign off on the inspection directly from their mobile device. You will be notified instantly once the inspection is complete so you and your team can review it once you are ready to do so.


tenant inspections

Reviewing the Collected Inspection Data

Once your resident is done and has submitted the inspection, you can easily review and verify all of their responses and photos right from your FotoNotes web dashboard.  With tamper proof timestamps and GPS data automatically collected with each photo taken and uploaded, the time and location of the photos are instantly verified for you.  

From the web dashboard you can also quickly generate branded PDF reports of the inspection to send to your resident or the property owner. FotoNotes makes it very easy to add your own logo and customize what is displayed on these reports. You can even email the report out through the FotoNotes dashboard–your tenant inspection process can finally be managed seamlessly from one place!

Secure storage is always top of mind for the FotoNotes team. That’s why we always include unlimited storage of all the data and photos collected by the resident during the inspection in the FotoNotes cloud forever, so you never need to worry about losing each property’s inspection information.

tenant inspection report


Do you want to integrate FotoNotes with your other applications like Salesforce, Dropbox, Outlook, GSuite and more?  No problem. FotoNotes is easy to integrate with using our API or you can connect directly with thousands of other cloud apps through Zapier.

So get started conducting contactless tenant inspections today with FotoNotes so you and your team can stay safe while saving yourselves the extra site visit too.


Contact to schedule a demo or read more about FotoNotes Tenant Inspections here.

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Manage Your Renovations with FotoNotes

When it comes to managing your construction and renovation projects, it can be difficult to organize, delegate, and track progress on your jobs. This can be especially challenging if you are away from the job site and your project data is not consolidated, categorized and visible in a simple way. With the new FotoNotes Renovation Management feature, you can now manage all of your renovations faster and easier than ever.

Traditional Ways of Renovation Management are Outdated

Traditional approaches of estimating, tracking, and reporting on renovations could be a time consuming and chaotic process. Companies today generally have two approaches: 

Completely Ad Hoc

Completely using pen and paper, excel spreadsheets and endless streams of texts and emails. 

Traditional Construction Management Software

Using traditional construction management software products that are complex, dated, and not mobile or cloud enabled.    

The end result of either of these approaches is lack of visibility into the project, disorganization, frustration, extra work all leading to project delays and cost overruns.  

FotoNotes’s easy to use, powerful mobile and cloud based solution is here to help. FotoNotes simplifies the renovation management process, stores all of your information in one place and saves you time and money on every project.

FotoNotes’s NEW Renovation Management Features

Manage your Renovations with FotoNotes


With our easy to use mobile app, simply document and capture photos of the items needing replacement or repairs. The FotoNotes app automatically calculates the itemized and total costs for you i.e. painting a room based on the square footage. You can categorize these costs by the type of work and generate slick PDF reports that include photos to easily share.



Manage your Renovations with FotoNotes

Project Tracking

Having an accurate idea of the progress of your renovation can help optimize your project. You can assign work to staff and vendors from within the FotoNotes app. During the course of the project, you can remotely track the project’s progress in real-time. Once finished, you can compare before and after photos and estimated and actual costs. Users can then generate comprehensive project reports for the entire project timeline.

Manage your Renovations with FotoNotes

Product/Service Pricing

Being able to manage and adjust your customized pricing is a great tool to eliminate manual entry or changes later. FotoNotes will automatically calculate and compare the actual prices to the initial estimates.


Manage your Renovations with FotoNotesReports

Creating reports can feel tedious and time consuming, especially if you are doing them manually. The Renovation Management feature enables you to instantly create beautifully branded reports with photos, estimates, bids, or full project completion data that you can send to your clients. Just one click of a button!





Integrate FotoNotes with your other apps

FotoNotes integrates seamlessly with thousands of other cloud based apps.  If you use Quickbooks, Salesforce, Dropbox, Google calendar, Outlook or any other apps you can integrate FotoNotes in directly to fully automate your workflow.

Manage your Renovations with FotoNotes

Try a new approach!

Collecting, consolidating, organizing and tracking your renovation project’s data does not have to be a huge hassle. With FotoNotes you can reduce the stress and streamline the management of all of your construction and renovation projects. It’s never been simpler. Schedule a personalized demo today to get a sneak peek!



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How FotoNotes Works

How FotoNotes Works

Quickly gathering accurate data about your real estate and construction projects is a crucial step in any effective management process. In the past we were at the mercy of poor data collection processes which consumed an excessive amount of time and were inaccurate and incomplete. FotoNotes is the solution to this madness. Now, you can collect fast and accurate property data and photos in just a matter of minutes, all from a simple to use mobile app. So optimize your time on the job site by collecting and consolidating data in real-time, the first time, with FotoNotes.

Here’s how you can get started:

Getting Started!

You can use FotoNotes out of the box or customize it to match your specific workflow forms and reports.  

Custom Smart Forms

FotoNotes allows for easily customizable smart forms that support all data types. Templates are easy to build and modify to best suit your individual rules and procedures. You can generate forms that are most effective for your project on site and in real-time. 

Custom Smart Forms

Ready to Head Out? 

Once you have gotten the forms set up, you’re ready to start collecting data. Field staff members are now easily able to complete forms and capture photos of the job site. 

Mobile Friendly

FotoNotes works across Android and iOS platforms and is so incredibly user-friendly that anyone can use it! The app even offers speech to text capabilities and operates offline allowing the user to collect photos and signatures with just a few taps. FotoNotes allows you to submit results from the field instantly to your office, saving you time and sanity.

Fast Data Entry

The jobsite forms you create are available via your mobile device, offline or online. Once on the site, workers can then fill out the required fields in the form. That data can then be shared with the necessary parties to help fill out the work order. Even when they’re in an area with spotty cellular service, you can still get the job done. Your data and photos will instantly sync and send once you’re in an area with cellular or WiFi coverage. 

Powerful Photo Management

All the photos are consolidated in your form and stored in your FotoNotes Photo Manager, giving you the ability to organize and sort them as needed. You can instantly recall the work order and it’s corresponding photos with all of their details including timestamps, GPS information, upload details, and more. This means that the information collected will never get lost in an antiquated system. Editing options including crop, brighten, rotate and annotate from the web or mobile app.

Got What You Need? Now you can use it.

Now that you’ve got all of your data and photos in the cloud you can use FotoNotes reports, exports and integrations to put that data to work.

Create Reports

Now that you have all the data from your efficient smart forms, beautifully branded reports can be generated with just the click of a button. Once created, you have a beautiful PDF report that you can share with your customers, or your internal teams such as operations, finance or sales.

Connect with Other Apps

You can export all of your data into spreadsheets or integrate into thousands of other cloud apps such as Salesforce, Dropbox, Quickbooks and more.

Connect fotonotes with Other Apps

The Bottom Line

FotoNotes is the most efficient way to collect quality data and photos for your business. For as little as $20/month, FotoNotes can help you reduce the margin for error with job site data transfer and save time and resources for all of your projects. 

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Get Better Property Data with FotoNotes

Get Better Property Data with FotoNotes

It seems in this day and age of mobile devices that there is an app for everything: from ordering a pizza to making bill payments. Now, there is a simple and easy-to-use application to make running the operations of your real estate and construction projects a breeze. FotoNotes is a mobile platform designed to help your team get quality data and photos from your properties, anywhere, by anyone, at anytime. 

The Traditional Approach to Property Data

Receiving complete and accurate  data from your properties is crucial to effective management. In the past, collecting property data from the field was a scattered, inconsistent and often times incomplete process. The lack of good data and photos made it difficult to get the visibility needed to make key decisions, manage costs, and ensure the quality of work being done.  

A Modern Solution to Quality Property Data, for All.

The FotoNotes application has solved this problem by enabling the ability to streamline and simplify your entire property data process with easy to use forms and photo taking right within the app. All information captured from the field will instantly be sent back to your head office, all in real-time.

A Modern Solution to Quality Property DataA Modern Solution to Quality Property Data

Use FotoNotes for all your Property Data Needs


Make better buying decisions with standardized pre-acquisition inspections, evaluations and initial scopes.

Construction and Renovations

Streamline any construction project with easy to create estimates, daily job reports and simple project tracking.


Shorten time to market with turn reports and high quality photos you can use to represent your property in the best way possible.

Property Management

Simplify property management with move in and move out forms, maintenance and repair requests, and property walk reporting.

Get Better Property Data with FotoNotes

Standardize and Centralize Data Collection from Properties

FotoNotes will standardize and centralize any data  gathered from the property and store it securely in the cloud. This application is so simple to use, even those who may not be completely at home with new technology will soon be able to master this impressive platform in no time at all. Just think, with FotoNotes, you can easily standardize your entire process for property data collection using intuitive forms and quality photo management, that any one of your team members can use from anywhere.

Get Started with your Free Trial of FotoNotes Today!


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Top 5 Challenges in Managing Property Inspections

CHALLENGE #1 – Ensuring Complete, Consistent Inspection Data

Companies in the Single Family Rental space report that one of their biggest operational bottlenecks is the inability to easily get complete inspection forms with organized photos and information. Forms that can be accessed instantly during and after a property inspection.

To tackle this, using a mobile and cloud-based inspection platform is often the best bet. Whether you are small or large, the right platform lets you standardize your inspection formats, easily collect property data digitally using mobile devices, and store it in the cloud. For best results, find a mobile inspection application that allows you to customize your own inspection forms, input all your inspection data through an app, efficiently add high quality photos and ensure the photos are easy to identify and categorize. Bonus points if the platform is simple to use, can get inspection orders out to a network of different vendors, and allows your field inspectors  to work online or offline.

CHALLENGE #2 –  Handling Large Volumes of  Inspections Efficiently

As your company grows and you start adding hundreds – or even thousands – of new properties, the volume of inspections will grow exponentially.  That growth will be a real challenge without the right partners, processes and tools.

So if you’re in growth mode, it is always a good idea to work with providers who deeply understand the SFR industry. At the same time, it is important to leverage technology to keep your critical data, documents and photos in a 24/7 accessible location in the cloud. The system you choose must also be able to scale quickly and affordably as you grow. Additionally, providers who offer documented processes and information flow will help ease growing pains.

CHALLENGE #3 –  Finding The Right People to Perform Inspections

At the foundation of every great company are great people. Finding the right team members, vendors and contractors to do inspections in a detailed, organized and efficient manner is tough. Reliability is always key – especially when it comes to local vendors. Property inspectors need to be highly organized and comfortable operating in a standardized format, as inspection form standardization is a must-have  for efficient growth.

With the right technology solution and forms that are easy to complete,  inspections can be done by almost anyone: real estate brokers, contractors, tenants and property managers – which substantially broadens your “pool” of potential local inspectors. No matter who is doing the inspection, it should be easy for them to report information directly and accurately from the field to your internal team..

CHALLENGE #4 – Integrating Your Inspection Data into Other Systems

A major difficulty for many SFR companies is managing information in multiple different systems.  You may have a product for managing your rentals, a program for maintenance, another that is used during the initial pre-purchase evaluation, and so on.  Often, you need to do manual data entry or import and export processes to ensure the right information is housed in each different system. When you add a mobile inspection platform, you add another tool that might require a manual process.  This poses a challenge, but can be eliminated by connecting your systems.

For property inspections, ensure that you have this integration capability in place. The best mobile and cloud platforms have standard REST based APIs which will allow you to push data out into your inspections for the benefit of the field workers, and to pull data back into other systems – even allowing you to automatically move the inspection photos or full reports.  For an even more seamless implementation process, see if your property inspection tech vendor works with an app integration service like Zapier.

CHALLENGE #5 – Capturing High Quality Property Photos

Many organizations don’t take the time to train their inspection teams to document property conditions with accurate photos. So finding a mobile application that makes photo taking dead-simple is important.

An intuitive mobile app should allow your field staff to know what photos to take and where they should be taken.  The product should easily categorize the photos, optimize them, and store GPS coordinates, date and time stamp information on each photo. A secure cloud storage system is also high on your checklist to maintain and manage all the property photos. Pro Tip: Train your field staff to capture high quality photos in the field for marketing the property and avoid the need for costly professional photographers. 


To learn more about how FotoNotes could be your mobile inspection technology partner, contact us at
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Purdy Selects FotoNotes as Technology Solution for HUD FSM Contract

Oakland, Calif.– June 19, 2017 – Purdy Enterprise, a property services firm, has selected FotoNotes, a leading mobile and cloud field service…
Purdy Enterprise, which offers a comprehensive range of field services, maintenance, property management, and investor services, was recently awarded two Field Service Management (FSM) contracts from the US Department of Housing and Urban Development (HUD). Purdy selected FotoNotes as its technology solution because of FotoNotes’ reputation in the industry, best in class Android and iOS mobile apps, comprehensive back office work flow management features, and full integration with Yardi’s HUD P260 system (launching July 2017).

Purdy COO, Mitch Davidson, commented “We selected FotoNotes because the product is highly configurable and constantly improving, provides a cutting edge mobile experience, has a highly robust and reliable cloud and web based backend, is API friendly, and is significantly helpful to our field subcontractors. We also based our decision on the fact that the FotoNotes people are fantastic to work with regarding both development and an ongoing service relationship.”

FotoNotes’ mobile app and cloud platform solution provides companies full visibility and control of HUD FSM inspections, work orders, and field service operations. FotoNotes also provides solutions for a wide variety of other use cases, including estimating, construction, renovations, and turns.

“We’re thrilled to be working with Purdy Enterprise” said Kamal Shah, FotoNotes’ CEO and founder. “They are established leaders in property services and true innovators in the use of leading technology tools to operate their business more effectively.”

FotoNotes was recently recognized by Housing Wire in the 2017 HW Tech 100 and by CIO magazine as one the 20 Most Promising Field Service Solution Providers.

About Purdy Enterprise
Purdy Enterprise is a property services firm based in the Charlotte, NC area, and is a certified Service Disabled Veteran Owned Small Business (SDVOSB). The firm was founded in 2009, and is currently led by Thomas Purdy, the firm’s President, along with various other talented team members. PE provides property solutions and field services for residential and commercial properties across many states. Website | LinkedIn

About FotoNotes
FotoNotes provides award winning mobile and cloud based field service management solutions for property managers, construction companies, and other field service providers. With FotoNotes companies have full visibility and control over their operations allowing them to save time and money, increase revenues and provide better service to their customers. Web Site |  LinkedIn | Twitter

Press Contact
Lauren Kane
Product Marketing Manager

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FotoNotes Newsletter – Improving Field Operations. | November 2016

FotoNotes Newsletter

2016 has been a busy year for FotoNotes with a ton of new product features, customers and partnerships… and there’s still more to come!

In this newsletter, you’ll read about some of our customers’ success stories with FotoNotes, learn about our newest product features and see how to improve field service operations with our highlighted use cases.

Be sure to follow us on our social media channels to receive FotoNotes news and announcements on a more regular basis:

And subscribe to the FotoNotes Blog here!

Meet us at IMN!

Attending the IMN 5th Annual SFR Forum in December? We’d love to meet you! Email us at to set up a meeting with Robin Droppa, our VP of Sales and Customer Success.

Use Case Highlights

FotoNotes ServiceMax Integration

In addition to becoming a Certified ServiceMax Partner, FotoNotes is fully integrated with ServiceMax and it only takes a few minutes to set up!

FotoNotes is currently highlighted on ServiceMax’s Partner Marketplace. Check out our FotoNotes ServiceMax Partner Page

With the ServiceMax Integration you can:

    • Easily configure your FotoNotes and ServiceMax portals to sync
    • Create custom mobile forms to complete your work orders, inspections or assessments
    • Generate detailed and custom field reports

“We are a small home management company that has been using ServiceMax Express for three years. FotoNotes makes it very easy for our technicians to show clients information about their home in a much more compelling and effective manner than with just words alone.”

Denise Carpentier
Special Projects, Nautilus

Check out these previously highlighted use cases:

Claims for Delivery Drivers

Mobile Work Orders for Repair and Maintenance

Mobile Estimation in Home Renovations

Featured FotoNotes Customers

Customers benefiting from FotoNotes mobile solutions:

Roofstock is the first online marketplace and community created exclusively for investing in leased single-family rental homes that generate cash flow day one.

“As a leading online marketplace for single-family rental properties, we perform a high volume of home inspections across the country each month. We selected FotoNotes because it is the best solution for us to easily manage our inspection network. The platform enables us to quickly issue inspection orders to our vendors’ mobile devices, monitor incoming data and photos in real-time, and generate highly informative reports for our clients.”

Will Gunderson
Business Systems Analyst, Roofstock

Market Ready provides an assortment of residential construction and maintenance services to GSEs, institutional investors and landlords, REO asset managers, and government agencies.

“If you believe that mobile should drive your field operation approach, and if you need your mobile endeavors to be supported by a robust desktop and backend, then I can assure you that there is no better option available than FotoNotes.”

Mitch Davidson
Vice President, Market Ready

Teknion leverages the power of design to enhance the way people work, meet and interact. Their versatile and integrated portfolio of furniture products supports collaborative spaces and those where people work alone.

“With the FotoNotes mobile app our partners can quickly and easily report damage and delivery claims right from their smart phone or tablet. We’ve been pleased with the results and highly recommend FotoNotes to anyone looking for a great mobile field reporting solution.”
John Comacchio
Senior Vice President and Chief Information Officer, Teknion Corporation

Free Trial and More Info

Interested in giving FotoNotes a try for free or learn more about our products and services? Contact us. We’ll get back to in a snap.

Kamal Shah
CEO, Founder FotoNotes


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FotoNotes named to 2016 HW Tech100 | HousingWire

FotoNotes, a leading provider of mobile and cloud solutions for real estate service management, has been named to the 2016 HW TECH100™, HousingWire’s annual list of the 100 most innovative technology companies serving the U.S. housing and real estate industries. The HW TECH100™ is the only list of tech innovation that captures the entire U.S. housing economy, spanning real estate to mortgage lending, servicing, and investments.

“It’s an honor to be named to the HW TECH100™ for the second consecutive year,” said Kamal Shah, FotoNotes’ CEO and founder. “FotoNotes’ software platform helps our customers manage, maintain and service residential and commercial properties more effectively and efficiently. We’re proud that the industry recognizes our innovation and hard work.”

“The companies in the HW TECH100™ are providing innovative solutions to the traditionally hide-bound mortgage finance industry,” said HousingWire Editor-in-Chief Jacob Gaffney. “In the face of rising costs to originate and service loans, a still-volatile housing market and multiplying regulations, these innovations are crucial to the survival and profitability of those in our industry.”

HousingWire is the nation’s most influential industry news source covering the U.S. housing economy, spanning residential mortgage lending, servicing, investments and real estate operations.

“It’s incredible to see the universe of tech options now available to our industry,” said HousingWire Magazine Editor Sarah Wheeler. “Some of the best and brightest minds are clearly working in our space to address the extraordinary challenges our industry is facing.”

About FotoNotes

FotoNotes provides mobile and cloud solutions that streamline and automate real estate field operations and reporting. FotoNotes saves companies time and money by replacing inefficient paper and manual processes with easy-to-use mobile applications and an enterprise-class cloud platform. Blog | LinkedIn | Twitter | Google+ | Facebook

About Housing Wire

HousingWire is the nation’s most influential industry news source covering the U.S. housing economy, spanning residential mortgage lending, servicing, investments and real estate operations. The company’s news, commentary, magazine content, industry directories, and events give more than one million industry professionals each year the insight they need to make better, more informed business decisions. Winner of numerous awards, including a 2012 Eddie Award for national editorial excellence in the B2B Banking/Business/Finance category, HousingWire has been recognized for excellence in journalism by the Society of Business Editors and Writers, the American Society of Business Press Editors, the National Association of Real Estate Editors, and Trade Association Business Publications International. Learn more at

Source: The 2016 HW Tech100 | 2016-02-26 | HousingWire

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